2021 Abstract Submission Guidelines
Last Updated: January 13, 2021

 
Important Dates
 

 May 01

 Abstract Submission Deadline

 Early July

 Abstract Status Notification

 July 16

 SIU 2021 Registration Deadline for Presenting Authors
 Abstract Modification and Withdrawal Deadline

 Oct 01

 Late-Breaking Abstract Deadline

 Oct 22

 Late-Breaking Abstract Notification

 Nov 08

 ePoster Upload Deadline

 Nov 10-14

 SIU 2021

 

*All deadlines are 11:59 PM Eastern Daylight Time (EDT) and are subject to change.

Please refer to the SIU 2021 Abstracts website for the most up to date information.


To ensure that your abstract is eligible for submission, please take a few moments to review the guidelines below:

1. Submission Categories and Educational Objectives
2. Rules for Authors
3. Preparation of Abstracts
4. Sample Abstract
5. Sample Signed COI
6. Video Submissions
7. Late-Breaking Abstracts


Abstracts which do not abide by the submission guidelines will not be sent for review and/or will not be eligible for presentation at SIU 2021.



1. Submission Categories and Educational Objectives 


All submissions for Best Abstracts will be selected based on SIU Needs Assessment analysis and preference will be given to the topics which will best serve the educational needs of attendees. 
All presenting authors must have completed and uploaded a Conflict of Interest Disclosure form. More instructions on COI forms can be found below in Section 5. The 2021 Congress Learning Objectives will be provided as soon as possible and will be updated here and on the SIU Scientific Programme website when available.

 

2. Rules for Authors


Prior Publication of Material

The SIU Congress is a forum for the presentation of novel research findings. The work covered by the abstract must not have been published (manuscript or abstract) before November 10, 2021. If the work has been presented at another meeting, the author must disclose when and where it was presented on the submission form, so that the Abstract Review Committee can make its decision based on all available details.

Objectivity

The SIU is committed to offering participants an open forum for scientific discussion, wherein all scientists and clinicians are invited to contribute actively. To preserve this valuable environment, the SIU urges all presenters to avoid statements, symbols or other displays that are subjective and unscientific in nature.

Registration

Presenting Authors must register before July 16, 2021; after this date, presenting authors who have not paid their registration fees will be excluded from the programme. *Abstract presenters who are not SIU members are encouraged to join, as this means a possible savings of at least 200 on registration fees.* All expenses such as registration, visa, airfare, lodging, etc. associated with the presentation of accepted abstracts are the responsibility of the presenter. Additional information concerning visas can be consulted here


Failure to Present


Should the Presenting Author of an accepted abstract fail to present the work as scheduled, subsequent abstracts submitted by the individual will be flagged to the scientific committee as coming from a prior "no-show presenter" and will be judged accordingly. This could result in the non-acceptance of future submissions at SIU meetings.


Abstract Acceptance

 
Each abstract will be blinded and scored by up to three reviewers. Abstracts will be accepted on the basis of scientific merit. The Scientific Committee reserves the right to assign final presentation categories and alter topics/subtopics in the best interest of the programme.


Abstract Revisions

Abstracts may not be revised or resubmitted after the deadline of May 01, 2021.

Abstract Withdrawal


Please submit abstract withdrawal requests in writing via email to scientific.programme@siu-urology.org by July 16, 2021.

Change of Presenting Author


Please submit requests in writing via email to scientific.programme@siu-urology.org by July 16, 2021. After this date, changes will no longer appear online.

SANTU Submissions


Please note that the abstracts that will be considered for SANTU will be only the ones describing surgical techniques, medical management or devices that will be affordable in low-income countries. Abstracts submitted to SANTU that do not comply to the "affordability rule" will not be considered. Only authors of submissions selected for SANTU will be contacted by SANTU Organizers. Please note that while the same abstract may be submitted for both SIU and SANTU, its status with one does not impact the other. SANTU abstracts are not published in SIU Journal (SIUJ), but will be included as ePosters on SIU Academy.


Publication and Copyright


All accepted abstracts will be published on SIU Academy in ePoster format as well as in a supplement of SIUJ. Publications of abstracts on SIU Academy and SIUJ implies transfer of copyright of the article to the Publisher. This will ensure the widest possible protection and dissemination of information under copyright laws. Should the author wish to reuse the submission at later events/publications, permission should be requested for publication with the following statement: “This abstract was presented at the 41st Congress of the Société Internationale d’Urologie (Dubai, 2021). All rights reserved. Reused with permission.”


3. Preparation of Abstracts

 
Language

Abstracts must be written and presented in English. Careful typing and proofreading are essential. If accepted, the abstract will be published as submitted. Errors, misspellings, incorrect hyphenation, and deviations from the use of correct English will be glaringly apparent in the published abstract. Once the abstract is submitted, changes, corrections or rewording will not be possible. Presenters are requested to devote the necessary attention to language in order to avoid deviations from the use of good English. The Scientific Committee reserves the right to reject abstracts which are presented in poor English or to request an immediate revision.

Word Count

Abstracts must not exceed 350 words. Deduct 50 words for each table, graphs or figures included (to a maximum of 1 page on US Letter, 8.5 x 11-inch paper). For example, with 2 figures, the maximum word count is 250.

Images, Tables and Graphs

Images are
not permitted as they do not reproduce well. Brief and clear tables, graphs and figures are accepted (maximum of 1 page on US Letter, 8.5 x 11-inch paper).

Topic Area

To ensure that your abstract receives proper scientific consideration, be sure to submit to the appropriate topic as indicated on the submission form.

Abstract Title

Your abstract
must have a short, specific title (no abbreviations) that indicates the nature of the investigation. Please use title case. Example: "Complications in Laparoscopic Transperitoneal Partial Nephrectomy." Consult Sample Abstract for additional information.


Sections

Abstracts must include the following four distinct sections:

- Introduction and Objectives
- Materials and Methods
- Results
- Conclusion


Drug Names

Use generic drug names.

Abbreviations

Standard abbreviations may be used without definition. Nonstandard abbreviations should be kept to a minimum and placed in parentheses after the first use of the word or phrase.

Acknowledgments

Do not include references, credits or grant support.

Author Names and Affiliations

List of Authors: Do not include the authors list directly with your abstract. Only submit this information on the online authors form. There is only one presenting author permitted per submission. All authors must complete, sign and submit a Conflict of interest disclosure form.


Spelling: If an author's name appears on more than one abstract, it must be identical on each abstract in order to ensure proper indexing.

Human Experimentation

Any human experimentation conducted as part of the submitted abstract(s) must follow the protocol approved by the institutional or local committee on ethics in human investigation; or, if no such committee exists, the investigation should have been conducted in accordance with the principles of the World Medical Association’s Helsinki Declaration. The Scientific Committee may inquire further into ethical aspects when evaluating the abstract(s).

Abstract Data

Abstracts that describe single clinical cases, or investigations of compounds that involve inadequate numbers of study subjects, or abstracts that lack quantitative data will
not be accepted. Authors should not "split" data to create several abstracts from one. If splitting is judged to have occurred, priority scores of related abstracts will be reduced. Abstracts containing identical or nearly identical data submitted from the same institution (and/or individuals) describing the same study population will be disqualified. Statements such as "results will be discussed" will automatically disqualify the abstract. Reviewers require specific data on which to base their evaluation. 

 

Bear in mind that your abstract will be rated according to the following criteria:
 • Is the design of the study valid?
 • Are the methods appropriate?
 • What is the significance of the results?
 • Is the event described in the case report significant?


Learning Objectives


3-4 Educational Objectives must be submitted for each abstract. 
For more information, consult: Writing Clear Learning Objectives.


4. Sample Abstract


Complications in Laparoscopic Transperitoneal Partial Nephrectomy


Introduction and Objectives: We review the complications of laparoscopic partial nephrectomy in a single surgeon series.

Materials and Methods
: Between July 1999 and April 2006, a total of 125 patients underwent laparoscopic transperitoneal partial nephrectomy. Mean patient age was 58 years (range 33 to 87) and male to female ratio was 2:1. In 43 patients (34%) the procedure was hand-assisted. A database was kept prospectively for all patients.

Results
: Mean operative time was 104 minutes (range 35 to 180) and average surgical bleeding was 258 ml (range 0 to 2000). For procedures with warm ischemia, mean arterial clamping time was 26 minutes (range 15 to 60). Mean tumor size was 2.7 cm (range 1 to 7). A total of 14 patients (11.2%) had one or more complications which were intraoperative 6 (4.8%) and postoperative 8 (6.4%) with two delayed complications. Intraoperative hemorrhage occurred in 6 cases (4.8%), and postoperatively in another 6 (4.8%). Intraoperative hemorrhage was managed in 2 cases with laparoscopic radical nephrectomy and in 4 cases with intracorporeal suture. Postoperative hemorrhage required reoperation in 4 patients: two open radical nephrectomies, one laparoscopic radical nephrectomy and one laparoscopic re-suture of the kidney. The remaining two patients were managed with endovascular (percutaneous) embolization. Urine leakage occurred in one case (0.8%) and was managed conservatively with a double-J stent. A digestive hemorrhage and a pulmonary embolism were presented by two patients (1.6%). Transfusion rate was 10.4%. No case required conversion to open surgery. Mean hospital stay was 3.6 days (range 1 to 12).

Conclusion
: Laparoscopic transperitoneal partial nephrectomy is technically demanding with a high potential for complications. The most frequent complication is either intra- or post-operative hemorrhage. For delayed bleeding, endovascular techniques are safe and effective and thus our first choice in the stable patient.


5. Sample Signed COI

 

The Conflict of Disclosure form can be accessed here. Please consult the Sample Signed COI webpage. If you encounter any issues filling out the form, please write to scientific.programme@siu-urology.org with your computer type (Windows, Macintosh, Linux) and available pdf reading software (Adobe Acrobat Pro, Preview) or print out the form and fill it out by hand. 


6. Video Submissions


Submission


If you wish to submit a video, please use the following link to upload your file: http://video.siu-urology.org/
Please note that videos must be uploaded prior to the submission deadline in order to be considered for review, and also note that a video submission must include an abstract.

Format


All videos must be in the final format and include the exact title in the submission title. The video must be blinded for review; in other words no author names, patient names, affiliations, and faces should be visible. Maximum duration of video is 7 minutes. If the submitter wishes to include commentary, all audio and written commentary must be in English.


7. Late-Breaking Abstracts

 

The Late-Breaking Abstract submission is solely for abstracts with late-breaking data and not for abstracts submitted “late”, after the submission deadline. In order to fulfil the criteria for a late-breaking abstract you must enter the reasons why your abstract is a late-breaking abstract. Failure to do so, will mean that the abstract will not be reviewed. Please submit your abstract by sending an email to scientific.programme@siu-urology.org with the subject line “Late-Breaking Abstract” by October 01, 2021.